Construction Administrator

Title of Position: Construction/Maintenance Administrator

Location: Fairless Hills, PA

Industry Leading Benefits: Medical, Prescription, Dental, Vision, 401K, Pension, Short- and Long-Term Disability, Life Insurance, Tuition Reimbursement, Overtime as needed.

Silvi Materials has been expanding our “A” Team of employees since 1947! Our team has grown to 15+ companies, employing over 850 people across 30+ locations in Southeastern Pennsylvania, New Jersey, and North Carolina.  Silvi is large enough to provide the stability you need, but small enough that you can feel your individual contribution to our success.  We value the fresh ideas and perspectives of each new member of our team.

What does Silvi Materials offer you, you may ask?

• Phenomenal Benefits: Medical, Vision, Dental, Prescription, Vacation, Paid Holidays, and so much more!
• Your future in mind: With 401(k) (at select locations) and/or pension options. We want all employees to build a great retirement!
• Growth at Silvi Materials: We offer each employee the opportunity to move into any facet of our complex business. And our tuition reimbursement program is the perfect springboard to help you get there!

Responsibilities:

A Silvi Materials Construction/Maintenance Administrator will oversee administrative, operational, and documentation needs for construction projects, serving as a key liaison among our construction manager, project managers, maintenance managers, and electrical department managers. One will maintain project schedules, process contracts, manage documentation (RFIs, submittals), handle invoices, and ensure regulatory compliance. 

Key Responsibilities

• Documentation & Records: Maintain accurate, organized project files, including contracts, submittals, and change orders.
• Organizes and maintains project files, including contracts, drawings, submittals, and Requests for Information (RFIs).
• Reviews contracts, processes change orders, and ensures all parties fulfill their contractual obligations.
• Managing AIA Contracts
• Financial Support: Assist with project budgeting, process vendor/subcontractor invoices through D365
• Scheduling & Coordination: Maintain and update construction project schedules, meetings, and project team logistics. 

Qualifications Required:

• Industry experience is preferred but not required. 
• Some college or further education is preferred but not required.
• Experience: 2–3 years of experience in construction, contracting, or administrative roles.
• Experience with tools like D365, Procore, MS Excel , and document management systems.
•  Strong organization, written/verbal communication, and attention to detail. 

Physical Requirement

 In a typical work setting, people in this job:

• Lift 20 pounds regularly on occasion.
• Use one or two hands to grasp, move, or assemble objects
• Stand for long periods of time.
• Kneel, stoop, crouch, bend, stretch, twist or crawl.
• Hear sounds and recognize the difference between them.
• See details of objects that are less than a few feet away.
• See differences between colors, shades, and brightness.

Silvi Materials does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.